I think you need to seriously go over what you have planned. You need to develop a better and voting and application system.
For one, it's not a good idea to collect all votes in the span of three and a half hours. It's just too litle time. The first Annual Oddworld Awards that were hosted by Sistasouljah were perfect. There were at least several days of voting. It's unrealistic to expect everyone to make themselves available within such a small time-frame, and I can't really see the point in using OddChat when you can just announce the winners here at the forums.
I'm happy to place a notice on my website when you make it clear how somebody with an Oddworld website can apply. For example, do we need to post a news item that includes an email address to send your site's name and address? Or is it only available to members of Oddworld Forums, in which case posting the news seems redundant.
These are just my suggestions/questions, I'm not trying to pull you down.
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